Assistant Director, Academic Support - HigherEdJobs

Organization Name: Worldwide, San Diego North Island, CA

Division: San Diego North Island, CA Campus

Brief Description:
The Assistant Director of Academic Support participates in the general administrative, academic and financial management of the campus. The ADAS also participates in the public relations and marketing efforts to provide the civilian and military sectors with relevant information regarding University programs. In the absence of the Director of Academic Support or the Associate Director of Academic Support, the ADAS continues all general operations of the campus with only minimal supervision provided from the regional office.

Detailed Description:

Promotes the University and its programs through participation in college fairs, briefings of interested groups, and other available means such as sponsored events. Communicates with local civilian organizations as well as the military. Helps maintain a good relationship with the local Education Services Officer, Flight Chief, and Education Center staff. Assists with developing relationships with community contacts such as training managers and squadron coordinators in order to identify possible outreach opportunities. Maintain marketing literature and professional office appearance. Dress should be appropriate for office environment. Assists with social media efforts.

Responsible for the timely completion, submission, and webscanning of registration and end of term actions as applicable, matriculation applications, and student account collections as needed. Maintains pertinent data on these activities to be used in reports on campus operations. Maintains student data in student information system. Update student counseling sheet for continuity purposes. Participates in monitoring the enrollment patterns of the campus through the ERAU Dashboard. Use of Intelliworks program is required.

Provides various student services to include academic advisement of students concerning their degree progression, preparation of unofficial student evaluations, maintenance of student records, and reconciliation or follow up of student accounts receivable. Ensures student is counseled on transfer credits, pre requisites, assessment exams, and scholarship opportunities.

Submits appropriate online VA paperwork for those students who qualify for Veterans Education Benefits. In this capacity, submits any necessary supporting documents for the certification of veterans for educational benefits in a timely and accurate manner.

Acts for the Director of Academic Support or the Associate Director of Academic Support in their absence. Takes initiative and uses problem solving skills. Participates in mandatory training sessions as required to include some travel including conference and commencement. Actively participates in meetings by providing meaningful input.

Closely cooperates with the Director of Academics in support of the academic programs to include classroom coordination, faculty instructional resources, and acts as a faculty and student liaison as needed. Assists DA with identifying courses per student need. Assists with EVC implementation.

Processes information for reports and correspondence in a timely and accurate manner in accordance with published procedures. Prepares reports for various University and external agencies.

Assists in monitoring and processing budget expenditures for the campus. Practices diligence in safeguarding of University assets. Ensures equipment inventory is maintained, correctly labeled, and securely locked during closed office hours. Ensures office supplies are stored in an organized and neat manner.

Provides administrative support for the campus, including answering telephones, email, processing mail, copying, sending and receiving facsimiles, ordering supplies, maintaining files and updating procedural manuals. Responsible for creating marketing schedules and posting syllabi on the campus Blackboard organization.

Job Requirements:

Associates degree is strongly preferred and a minimum of one year of applicable experience.

Required skills, knowledge, abilities include analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook, and Internet end user applications. Excellent customer services skills required. Working knowledge of office procedures and equipment. Aviation background or experience is desired.

Additional Details:

EEO Statement:

Embry-Riddle Aeronautical University is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, handicap, veteran status, or sexual orientation.

Diversity Statement:

Embry-Riddle values diversity: We respect the rights and property of all individuals, regardless of gender, race, ethnicity, national origin, age, physical disability, economic background, sexual orientation, or religious belief. We believe in a community where all members are welcome, and individuals or groups are free from harassment.

How To Apply:

Thank you for your interest in Embry-Riddle Aeronautical University. For information on applying for a job, please read the following section.

1. Embry-Riddle Aeronautical University considers applications for OPEN positions only. You can obtain information regarding these openings from
• our online job postings.
• media advertisements.
2. Human Resources retains applications for a particular position only until the position has been filled. You may apply online, within each online job posting.

3. Applicants MUST meet minimum qualifications to be considered for open positions. Individuals whose qualifications and experience best meet the needs of the University will be contacted for an interview.

4. If you need any reasonable accommodations during the application or interview process, please let us know as soon as possible.

If you have not created your profile (using your email address and your own password) please click on the "Register today" button. Once you have created your account, you will be able successfully apply for the vacancy of your choice.

Please follow the steps below to update and add documents to your iRecruitment profile.

1. Log into your iRecruitment profile (www.erau.edu/jobs; click "Available Positions" and then click "Login here")

2. Once logged in, click on "My Account" (it is on the left side near the top); here you can?update your entire profile. The default tab is "Personal Information", which is where you can add/delete documents. Just click on the remaining headings to view and update your profile. Please remember to "Save" often.

3. When you are finished, click the "Save" button and then the "Home" tab near the top right. This will take you back to your original welcome page of your profile.

Job: IRC50587

Embry-Riddle Aeronautical University is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, sex, age, or disability.

Source: http://www.higheredjobs.com/details.cfm?JobCode=175704801

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